Index Cards Transcription - Transcribathon July 2021 Volunteer Activity
Help LAGANZ correct the transcription of 5000 typewritten index cards describing our book, pamphlets and manuscript collections by correcting the optimal character recognition (OCR) text. It's good fun!
We are running an online Transcribathon event from 10 to 24 July for volunteers across Aotearoa New Zealand.
As part of our digitisation initiative we have scanned 7500 index cards from our card catalogue and now have 5000 ready to fully transcribe.
Digitisation is important to enable online database access to the descriptions of items in our collections; at the moment researchers must visit the Archives in Wellington or ask a curator to search for them in the card catalogue.
We are using an online tool called From the Page to make it as easy as possible for volunteers to type corrections of the transcription (OCR'd) text errors as they view the picture of each scanned index card.
Key Steps to Getting Started
Here's how to sign up to From the Page and get started on correcting index cards:
Transcribathon Events via Zoom and In Person 10 to 24 July
Over two weeks from Saturday 10 July till its conclusion on Saturday 24 July volunteers will help us transcribe as many cards as possible. The cards have been digitised, but we need volunteers to help fix the 10-15% of words that have not been correctly recognised during the optical character recognition (OCR) process.
Join LAGANZ organisers in three Zoom sessions on 10 July and 24 July to find out how to get started and stay in touch with progress.
LAGANZ organisers will answer questions from volunteers via Zoom and by email. The Zoom sesssions will also be a good opportunity to ask our trustees and curator about the Archives. Volunteers can do cards over the two weeks or join in the final big push to complete the QA of corrected cards over a few hours on Saturday 24 July.
Volunteers will be able to share their favourite cards describing collection items and join in discussions in Zoom chat about the language we use to describe collection items. LAGANZ's curators and trustees will share (via photos and videos) some items from the collections at the Zoom sessions on 24 July.
We're excited about the opportunity to connect with volunteers all over New Zealand, as well as many from the international From the Page user community who want to support LGBTI+ projects. Whether its 10 or 100 cards, all contributions are welcome!
We've set up a series of Zoom virtual meetings/events and one Wellington in-person drop in session. We will not be receording the Zoom sessions (for privacy reasons), but a video link can be provided to help get you started. One-on-one Zoom sessions can be arranged: email email@example.com and TXT Gavin on +64 21 0200 7913.
YouTube Videos: Getting set up | Correcting cards | QA steps
We've recorded short YouTube videos - to help you get started in From the Page and perhaps help with QA. These are available in LAGANZ's Index Cards Transcribathon playlist. You might like to Subscribe to be alerted to future videos.
Quick Links to Cards Ready to QA
Table updated 6.30pm, Wed 21 Jul. 100% of cards have been corrected ! So our focus is shifting to doing QA on the cards.
Use the links to target a group of cards that needs your attention if you can help with QA!
Notes on the QA steps
Stages of Index Card Image Transcription/Correction
This might help you visualise what we are trying to achieve, with your help!
We have loaded images of index cards into From the Page ...
The optical character recognition (OCR) of the text in the image is not perfect.
There are corrections and formatting changes required to the text that the OCR process has extracted ...
.. so that we end up with corrected text looking like this:
Your help with checking that what you see on the card is transcribed correctly will make a tremendous difference!
See what we do next with the index card data - transposing it into structured data (XML and CSV) - on the page for our earlier Posters Index Cards pilot.
Contact for Assistance
Feel free to make personal contact with Gavin Hamilton - firstname.lastname@example.org, +64 21 0200 7913 - to find out more about this activity or to ask for guidance.
If you are not already signed up, we encourage you to sign up to both of these mailing lists:
Funding Support for Digitisation from the Rainbow Wellbeing Legacy Fund
We have received in August 2020 a grant from the Rainbow Wellbeing Legacy Fund that has enabled us to fund the digitisation of our index cards and a subscription to From the Page and other tools. We are very grateful for the Fund's support.
Last updated: 21 Jul 2021
Lesbian and Gay Archives of New Zealand (LAGANZ) | Te Pūranga Takatāpui o Aotearoa